This Opportunity

Our Luxembourg office is seeking an Office Manager to join their team.

The responsibilities of an Office Manager include, but are not limited to:

Corporate secretary tasks

• Coordinate document signatures and notarization, as applicable
• Maintain entity lists
• Update organizational charts
• Manage board changes

FO&A assistant tasks

• Collect and forward invoices for payment processing
• Collect and maintain up to date KYC information and coordinate KYC requests
• Prepare invoices for Corporate recharges
• Set up new entities in Yardi
• Verify AIFM fee calculations
• Assist with investor reports and audit processes
• Keep GDPR compliance file updated

HR Related tasks

• Liaise with payroll company
• Track vacation days
• Submit applications for training support

Admin/Office manager tasks

• Answer phones and take messages.
• Manage office logistics
• Organize meetings and events
• Coordinate travel arrangements
• Manage mail and filing.

We are seeking individuals who meet the following criteria:

• Independent when executing tasks
• Excellent communication and problem solving skills
• Highly organization and able to manage multiple tasks
• Ability to work both independently and as part of a team with professionals at all levels
• High attention to detail
• Ability to work efficiently in a fast-paced team environment
• Fluent in French and English. German is a plus

The Heitman Difference – Culture
Our culture recognizes the importance of our biggest differentiator — our people. Heitman’s collaborative work environment gives our professionals the opportunity to build something together. Something too appealing to ignore and too rewarding to leave.

Our culture is driven by our core values: Respect, Commitment, Innovation, and Integrity. We strive to maintain an inclusive and collaborative environment where all ideas are welcome. Among many other Heitman sponsored programs, we encourage our employees to get out into the community and volunteer with their favorite organizations – you’ll even get paid time off to do just that!

Heitman offers an excellent compensation and benefits package, including medical, dental and life insurance, 401K plan with employer match, and a generous vacation/sick plan.

Additional Information

Interested professionals should apply via our website at www.heitman.com. Please make sure to select “careers” under the About tab to submit your cover letter and resume. If you are a Heitman employee, please make sure to apply using your Heitman email address.

Equal Employment Opportunity: Heitman is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.