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Analyst, Accounts Payable

Chicago, Illinois

Description

 

Company Description

 

Founded in 1966, Heitman is a premier global real estate investment management firm with over $50 billion in assets under management. Heitman has three main business lines: direct real estate investment; the origination and servicing of debt secured by real estate and investments in publicly traded securities, including REITs, REOCs and other real estate companies. The Firm offers investment products and services across the risk/return spectrum, within each category.

 

Heitman is proud to be employee owned, and the firm’s real estate solutions are directed by some of the most experienced and innovative professionals in the industry. Headquartered in Chicago, with offices in Frankfurt, Hong Kong, London, Los Angeles, Luxembourg, Melbourne, New York, Seoul and Tokyo, Heitman has 350 employees who offer specialized expertise — from a specific discipline to local insight.

 

This Opportunity

 

Our Chicago office is seeking an Analyst, Accounts Payable to join its Corporate Accounting team.  The ideal candidate will be detail-oriented, deadline driven, independent and has a strong interest in all aspects of the accounts payable process.

The responsibilities of an Analyst, Accounts Payable include, but are not limited to:

  • Oversee all aspects of the invoice life-cycle, from coding, approvals, payment, follow-up and accounting.  We utilize Concur Invoice and D365. Responsibilities Include, but not limited to the following:
    • Review invoices for accuracy including past due research, supporting documentation, approval and account coding
    • Work with outside vendors or internal team members as needed
    • Understand and facilitate the invoice approval process
    • Weekly invoice processing
    • Run and maintain weekly Concur reports utilizing Concur Intelligence reporting
    • Import Concur data into D365, troubleshoot issues, perform reconciliations between systems
    • Properly account for expenses, process payments using D365, prepare funding requests for Cash Management team
  • Clearing the Concur unassigned invoice queue by researching, inputting detailed info, coding and properly routing invoices to approvals
  • Follow-up on outstanding invoices with the proper internal or external individuals
  • Provide support and on-going training to all users of Concur Invoice
  • Maintain electronic filing system for vendor payments and invoice record-keeping
  • Maintain vendor data (i.e. bank accounts, addresses, etc.)
  • Prepare weekly domestic and international wire transfers from multiple legal entities
  • Prepare and process one-off payment runs on an as-needed basis
  • Work in multiple legal entities both domestic and international
  • Research and resolve payment issues and coordinate with Cash Management if stop payments or voids need to be issued and process necessary adjustments
  • Manage corporate card processes – Validate transactions, gather and approve support, communicate with responsible departments, ensure on-time payment
  • Own annual 1099 process; utilize D365 to process;  gather IRS Form W-9 from vendors and perform IRS Tin-Matching to confirm correct information given
  • Process Month-end Invoice accruals. Maintain pre-paid schedules, and process associated entries.
  • Assist with annual audits; gather Accounts Payable related support
  • Assist with ad-hoc projects and additional tasks at different times of the month as needed

 

We are seeking individuals who meet the following criteria:

  • 2-5 years Accounts Payable experience (domestic and international experience preferred)
  • Ability to prioritize tasks, accountable, deadline driven with timely follow-up and follow-through.
  • Must be extremely organized, independent, detail-oriented with a high degree of diligence and accuracy.
  • Strong communication and writing skills
  • Proficient in MS Office (intermediate Excel skills) and capable of working in various systems
  • Experience with Concur Invoice and D365 preferred but not required

 

The Heitman Difference Culture
 

Our culture recognizes the importance of our biggest differentiator — our people. Heitman’s collaborative work environment gives our professionals the opportunity to build something together. Something too appealing to ignore and too rewarding to leave.
 

Our culture is driven by our core values: Respect, Commitment, Innovation, and Integrity. We strive to maintain an inclusive and collaborative environment where all ideas are welcome. Among many other Heitman sponsored programs, we encourage our employees to get out into the community and volunteer with their favorite organizations – you’ll even get paid time off to do just that!

 

Heitman offers an excellent compensation and benefits package, including medical, dental and life insurance, 401K plan with employer match, and a generous vacation/sick plan.

 

Additional Information

 

Interested professionals should apply via our website at www.heitman.com. Please make sure to select “careers” under the About tab to submit your cover letter and resume. If you are a Heitman employee, please make sure to apply using your Heitman email address.

 

Equal Employment Opportunity: Heitman is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.