Trading Administrator, Public Real Estate Securities

Chicago, Illinois




Company Description


Founded in 1966, Heitman is a premier global real estate investment management firm with over $53 billion in assets under management. Heitman has three main business lines: direct real estate investment; the origination and servicing of debt secured by real estate and investments in publicly traded securities, including REITs, REOCs and other real estate companies. The Firm offers investment products and services across the risk/return spectrum, within each category.


Heitman is proud to be employee owned, and the firm’s real estate solutions are directed by some of the most experienced and innovative professionals in the industry. Headquartered in Chicago, with offices in Frankfurt, Hong Kong, London, Los Angeles, Luxembourg, Melbourne, New York, Seoul and Tokyo, Heitman has over 360 employees who offer specialized expertise — from a specific discipline to local insight.


This Opportunity


Our Chicago office is seeking a Trading Administrator to join its Public Real Estate Securities team.


The responsibilities of a Trading Administrator include, but are not limited to:

  • Work with all parties involved to ensure the timely and accurate match and settlement of all trades
  • Work with global trading desks to ensure that the cash is in line for all accounts managed
  • Ensure that all trade files are processed and sent appropriately at the end of the trading day
  • Reconcile trades to broker confirmations at the end of the day for our Japanese clients and send reconciled trade report to client daily
  • Work with Portfolio Management team to ensure that all applicable Proxies are voted timely and in line with policy
  • Coordinate the processing and recording of all voluntary and mandatory corporate actions
  • Assist in the preparation of monthly and quarterly reports for distribution to clients and/or their trustees
  • Track and resolve all trade errors
  • Assist with Reconciliation and other tasks as needed

We are seeking individuals who meet the following criteria:

  • BA in finance, accounting, or related field
  • Minimum 3-5 yrs. experience in securities settlement/global equities
  • Must have strong communication, problem solving skills, and attention to detail
  • Knowledge of Omgeo CTM/ Trade Suite/ Alert, Eagle, Eze Castle or similar systems a plus
  • Strong computers skills in MS Excel and Word
  • Proven ability to work in a fast paced environment and prioritize competing responsibilities


The Heitman Difference – Culture

Our culture recognizes the importance of our biggest differentiator — our people. Heitman’s collaborative work environment gives our professionals the opportunity to build something together. Something too appealing to ignore and too rewarding to leave.

Our culture is driven by our core values: Respect, Commitment, Innovation, and Integrity. We strive to maintain an inclusive and collaborative environment where all ideas are welcome. Among many other Heitman sponsored programs, we encourage our employees to get out into the community and volunteer with their favorite organizations – you’ll even get paid time off to do just that!


Heitman offers an excellent compensation and benefits package, including medical, dental and life insurance, 401K plan with employer match, and a generous vacation/sick plan.


Additional Information


Interested professionals should apply via our website at Please make sure to select “careers” under the About tab to submit your cover letter and resume. If you are a Heitman employee, please make sure to apply using your Heitman email address.


Equal Employment Opportunity: Heitman is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.