Talent Acquisition Assistant

Chicago, Illinois



Company Description


Founded in 1966, Heitman is a premier global real estate investment management firm with over $50 billion in assets under management. Heitman has three main business lines: direct real estate investment; the origination and servicing of debt secured by real estate and investments in publicly traded securities, including REITs, REOCs and other real estate companies. The Firm offers investment products and services across the risk/return spectrum, within each category.


Heitman is proud to be employee owned, and the firm’s real estate solutions are directed by some of the most experienced and innovative professionals in the industry. Headquartered in Chicago, with offices in Frankfurt, Hong Kong, London, Los Angeles, Luxembourg, Melbourne, New York, Seoul and Tokyo, Heitman has 350 employees who offer specialized expertise — from a specific discipline to local insight.


This Opportunity


Heitman’s Human Resources team is seeking a Talent Acquisition Assistant to support the full life-cycle recruiting process. The ideal candidate will be a highly organized and detailed self-starter who thrives in a dynamic, fast-paced environment.


The Talent Acquisition Assistant will report to Heitman’s Corporate Recruiter and will have opportunities to work directly with the full HR team on a wide range of projects and initiatives.  Our team works in a hybrid environment, with 3-days spent working in Heitman’s office each week.


The responsibilities of a Talent Acquisition Assistant include, but are not limited to:

  • Coordinate recruiting process on behalf of Heitman’s Corporate Recruiter, including posting new jobs, posting internal announcements, scheduling interviews and debriefs, booking travel and hotels for candidates when required, entering candidates into the visitor log and reserving conference rooms for in-person interviews, and completing ad hoc talent acquisition reporting
  • Manage pre-onboarding process for all new hires, including conducting reference checks, initiating and monitoring background checks through our third-party service provider, corresponding with new hires regarding cleared background checks and business card orders, posting new hire announcements on Heitman’s intranet page, entering new hires into the visitor log, and preparing new hire orientation packets and other deliverables
  • Manage onboarding process for all new hires, including collecting and completing I-9 forms and processing e-verify, as well as uploading new hire forms in Heitman’s HRIS
  • Co-manage and monitor the Recruiting mailbox alongside the Senior HR Coordinator to ensure emails from candidates and hiring teams are addressed in a timely manner
  • Monitor the General HR mailbox and forward correspondence to the appropriate HR professional to ensure items are addressed in a timely manner
  • Coordinate the ordering and delivery of service award gifts for all Heitman employees
  • Handle all HR related posts and announcements, such as work anniversaries, on Heitman’s intranet page
  • Book travel and hotels, process expense reports and handle miscellaneous invoices for the broader HR team as needed
  • Assist with other special projects, as needed


We are seeking individuals who meet the following criteria:

  • 1-3+ years of administrative experience with heavy calendaring required
  • Strong written and oral communication skills – clear and organized thinking, an engaging personal style
  • Strong interpersonal skills - high energy, creative, enthusiastic, results oriented, self-starter, motivated
  • Proven ability to handle sensitive and confidential employee information
  • Positive, can-do, attitude
  • Professional team player
  • Detail oriented
  • Strong organization and time management skills, ability to manage multiple projects in a fast-paced environment
  • Strong computer skills (Word, MS Outlook, Excel, etc.)


The Heitman Difference Culture

Our culture recognizes the importance of our biggest differentiator — our people. Heitman’s collaborative work environment gives our professionals the opportunity to build something together. Something too appealing to ignore and too rewarding to leave.

Our culture is driven by our core values: Respect, Commitment, Innovation, and Integrity. We strive to maintain an inclusive and collaborative environment where all ideas are welcome. Among many other Heitman sponsored programs, we encourage our employees to get out into the community and volunteer with their favorite organizations – you’ll even get paid time off to do just that!


Heitman offers an excellent compensation and benefits package, including medical, dental and life insurance, 401K plan with employer match, and a generous vacation/sick plan.


Additional Information


Interested professionals should apply via our website at Please make sure to select “careers” under the About tab to submit your cover letter and resume. If you are a Heitman employee, please make sure to apply using your Heitman email address.


Equal Employment Opportunity: Heitman is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.